Expenses

Recording an expense logs an operating cost of running the warehouse — rent, utilities, delivery fuel, staff wages, anything that is not a stock purchase. Expenses are one of the two cost streams the Dashboard subtracts from revenue to get Net Profit; unlike a purchase, an expense moves no stock at all.

1. Open the screen

Open a franchise and, under StockHouse, click Expense. The Stockhouse Expenses screen opens with the subtitle Operating expenses for {franchise name}. and two actions top-right: Manage Items and New Expense.

Below them, the Expense History card lists every expense recorded so far, newest first: Date, Item Name, Notes, Amount. Rows are paginated 50 to a page, with a "Showing X - Y of N expenses" line once there is more than one page. Before the first expense the card reads "No expenses yet."

2. Set up expense items

Recording draws from a catalog of expense items — reusable categories with a default amount: rent, utilities, delivery fuel, staff wages, whatever recurs. Set these up first: click Manage Items to open the Expense Items screen, which lists each item's Name and Default Amount with an add, edit, and archive action per row.

Archiving an item retires it from the picker without touching expenses already recorded against it.

3. Record an expense

Click New Expense. The dialog asks for:

• Expense Item — a select of the franchise's expense items. Choosing one prefills Amount from that item's default. If no expense items exist yet, the dialog says so instead of showing the select, and points you at Manage Items — go back to step 2.
• Amount — required; override the prefilled default when this entry differed. Overriding it here does not change the item's default — edit that on the Expense Items screen instead.
• Date — required, defaults to today. Backdate it when you are catching up on paper records.
• Notes (optional) — anything worth recording against this expense.

Click Record Expense to save. The expense appears as a new row in Expense History.

4. Edit an expense

Every row in Expense History carries a pencil icon. It opens the Edit Expense dialog, where Amount, Date, and Notes can change — the Item Name is fixed. Recorded the wrong item? Delete the row and record a new one instead. Click Save to apply.

5. Delete an expense

The trash icon on a row asks for confirmation, then removes the expense for good — deleting cannot be undone, and the amount drops out of the Dashboard's cost figures.

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